How much is your documentation process costing you?

The estimates are conservative and indicative. The calculator assumes a 40% content reuse rate - Author-it customers typically achieve 60-90%. It also assumes 25% authoring time savings and uses industry-standard translation costs. Your actual results will depend on your content complexity, team structure, and how you implement structured authoring. For a detailed, tailored ROI analysis, book a demo and ask about our ROI workshop.

Content reuse means writing a piece of content once - a procedure, a warning, a product description - and using it across multiple documents, formats, and languages without rewriting it. In a CCMS like Author-it, content is managed as reusable components. When you update a component, the change flows everywhere it's used. This eliminates duplication, reduces authoring time, and dramatically cuts translation costs because only new or changed content needs translating.

Without single-source publishing, teams manually reformat content for each output - PDF, HTML, eLearning, print. Each additional format adds overhead: reformatting, checking consistency, fixing layout issues. Author-it publishes from one source to multiple formats automatically, eliminating that per-format overhead entirely.

Teams of any size benefit, but the ROI becomes most compelling when you have multiple authors, multiple output formats, or translation requirements. Even teams of 3-5 writers who are drowning in manual processes see significant time savings. The real question isn't team size - it's content complexity and how much rework your current process creates.

Translation savings depend on your reuse rate and content volume. With structured authoring, only new or changed content goes to translation - previously translated components are reused automatically. Author-it customers have reported translation cost reductions of up to 90%. The calculator models a conservative 40% reduction in translatable word volume through component reuse.

The calculator shows estimated savings from structured content management. Author-it pricing depends on your team size, deployment model, and specific requirements. To understand your net ROI - savings minus investment - book a demo and we'll provide a complete cost-benefit picture tailored to your organization.

The calculator uses your team size, content volume, output formats, and translation needs to estimate annual savings from structured content management. It models time savings from component reuse, format consolidation, and translation cost reduction based on conservative assumptions drawn from real Author-it deployments.

Yes. This calculator provides a high-level estimate. For a detailed analysis tailored to your specific content volume, team structure, translation needs, and pain points, book a demo and ask about our ROI workshop. We'll model projected savings based on your actual situation - not generic assumptions.

Most Author-it customers begin seeing measurable returns within the first 6-12 months. The initial investment covers implementation, training, and content migration. Once structured authoring is in place, the compounding effect of reuse means savings grow with every piece of content you add. organizations with high translation volumes or multiple output formats often see the fastest payback.

The calculator uses conservative assumptions: 40% content reuse rate (customers typically achieve 60-90%), 25% authoring time savings through structured authoring and component reuse, 10% overhead per additional output format that single-source publishing eliminates, $0.18 per word translation cost, and 200 words per page. Full methodology is available in the expandable section below the calculator.

Yes, significantly. Organisations planning AI deployments face two cost paths: invest in making unstructured content AI-ready through semantic enrichment tools and post-processing pipelines, or start with structured, governed content that is AI-ready by default. Author-it eliminates the first cost entirely. The ROI calculator reflects direct content production savings. The avoided cost of semantic enrichment infrastructure, the reduced inference cost from higher-quality content chunks, and the faster AI deployment timeline are additional gains not currently reflected in the calculator model.

The current ROI calculator focuses on content production, reuse, and translation cost savings - the proven, measurable ROI from structured authoring. AI-related cost savings, such as reduced inference costs from better-structured RAG content, reduced support ticket volume from more accurate AI help tools, and accelerated AI deployment timelines, are not yet modelled in the calculator. These are emerging metrics that Author-it is tracking with early AION customers. For a fuller picture including AI cost impact, book a demo and ask about our ROI workshop.

AI models process every token of content they receive, and inference costs scale directly with token volume. Poorly structured content - scraped HTML with navigation, formatting, and boilerplate text - inflates the token count without adding relevant information. Author-it content published via AION is clean, resolved, and stripped of formatting artefacts. Component-level chunking means retrieval is more precise, reducing the number of tokens passed to the LLM per query. At enterprise scale, across thousands of daily queries, this is a meaningful infrastructure cost difference.