Introduction to Component Authoring with Docuvera
Q: Why not just use Word? / How is this different from Word?
A: Docuvera is like a replacement for Word — but component-based, so reusing content is easy.
• There is no copying and pasting to reuse content.
• There's a relationship (link) between parent and child content, meaning that authors receive a notification when something changes.
• You have the ability to publish out of the system into different formats (HTML, Word, etc.), different style sheets, page sizes, etc.
Q: Is Docuvera a DMS? Do you integrate with DMS?
A: No, Docuvera is a CMS (Content Management System), not a DMS (Document Management System). We store components, not "documents." We do integrate with DMS systems, though, so you're documents land in a version-controlled database as approved content. The integration with downstream systems is seamless.
Q: Are the filters customizable? Can we use any metadata properties as search & filter criteria?
A: Yes, most of the metadata properties are completely customizable. We'll set up the metadata for you, but you'll have a small team of Admins to maintain it for changes and updates.
Q: Does this work with Microsoft EndPoint?
A: Our current approach to managing references is to build a list of all references into a common Docuvera database by migrating unstructured Word files, including all of the references, into Docuvera. That way, you have the most comprehensive database of references for all of your authors to reuse (as opposed to uploading a single user’s database that may not include all active references).
In addition, as services like Endnote support APIs to allow Docuvera to pull reference content into our service, we will be able to expose that information to authors using Docuvera. Our goal is to leverage common databases of content (references, metadata, etc.) that may exist within a company, so our customers do not have to duplicate content inside of Docuvera nor modify valuable parts of their ecosystems.
Q: Can we publish different formatting to Word & HTML?
A: Absolutely. None of your content is tied to a single format and you can export the same content to different styles for HTML or Word, even when it belongs to the same project.
Q: Do you integrate with Translation Memories? What experience do you have with multilingual documents?
A: We export XLIFF content out of Docuvera, which any TMS can process. Docuvera can accommodate multi-lingual documents. It's a Unicode system that supports a broad set of languages so different languages can reside in the same project.
Q: Is the review and approval process done at a project level or a component level?
A: Both. Components are reviewed in the context of an overall project. Once the overall project is approved, all of the components within the project are set to an approved state. One of the benefits of the Docuvera review workflow is, because you can reuse components from approved sources, many times our customers do not review sections of projects that only contain approved components. This significantly cuts down the time required to complete the review workflows because only the sections that contain components that have been modified or are new are selected for the review.
Q: Is the content authoring restricted to Authors based on geography?
A: No, it is not restricted. It's a Could-based application with a central database allowing all authors located around the globe to access simultaneously.
Q: If you have existing SRLs and wanted to include the content into Docuvera, will these citations automatically be linked and populated in the reference library? How would the reference process work for existing content?
A: We would migrate existing content into Docuvera so that existing references are available to authors on day one of working. These references then become reusable components for all authors to use.
The legacy documents we import retain the citations in this migration phase, so you can continue to produce your existing documentation in its proper format.
Q: When is this planned to be available?
A: Docuvera launched in June of 2017 and is available now.