Publishing a Context Document for Translation or Review

To assist the translation and/or review process, it's a good idea to include a published Word or PDF document. Rather than just seeing a couple of topics, sending them the whole document means they can see the big picture. In addition to this, all objects that are in a release state where a review color has been defined, appear highlighted in the Word/PDF document making it easier for a translator to determine context, or for a reviewer to identify what content should be reviewed. This is particularly helpful when:

• A Book needs to be retranslated after being added to or modified
• Topics are reused in multiple Books so have already been translated

Warning: If including a Word document with the XML files for translation, it's important that your translators are aware that the Word document is for reference purposes only and it is the XML that requires translation. We recommend sending a PDF so your translators aren't tempted to carry out the translation in Word.

To Publish a Context Document:

1. Open the Target library in Author-it containing the document you want to publish.
2. Select the Book in the In the Library Explorer.
3. Choose Publish > Publish To and choose the profile you want to publish to.
4. The Publishing Log displays a list of objects that are not yet localized.

   Once an object is translated, it is flagged as localized.
   While the rules defined in a translation job determine which objects are included in the exported XML, objects that are flagged as localized are not included.
   When an update is created and a modified object is accepted, this flag is removed until it has been translated again.

5. The published document has highlighting to indicate the translatable content.