Using the Xtend Popup

The Xtend popup displays fragments that match or are similar to the text you are currently typing. Rather than typing a full paragraph you can use the popup to select and insert the existing fragment into your topic. You can also use Xtend to locate and reuse paragraphs that have been through the review cycle, knowing that they meet your company's standards. Xtend helps you to locate and reuse text fragments (or paragraphs), insert complete topics as text, or locate and embed topics.

To Insert Fragments Using the Xtend Popup:

1. Begin typing text in a topic. When enough content has been added, based on your user option settings, the reuse popup displays suggested fragments.

   You can also trigger the popup using CTRL+ENTER. However, if Author-it Xtend does not find any matching fragments nothing is displayed.

2. Select a fragment from the reuse popup by clicking on the fragment, then right-click to choose the insert options. You can also use the keyboard Up or Down arrow keys to move the focus to the popup.

   

   The insert options are:

   • Insert As Text Fragment: Inserts the text fragment displayed in the popup into your topic. Choose ENTER to insert the fragment.
   • Insert Topic As Text: Inserts the full topic containing the text fragment into your topic. Choose CTRL+ENTER on the keyboard to insert the topic as text.
   • Embed Topic: Embeds the full topic containing the text fragment into your topic. Choose SHIFT+ENTER on the keyboard to embed the topic.

You can also view the full topic containing the fragment to check its content and context before inserting or embedding it.

To View the Topic Before Inserting:

1. Select a fragment in the reuse popup, then press the Right Arrow key (or Left Arrow key). The topic is displayed in the popup.

   

   If the fragment has been used in multiple topics then the topics names are displayed at the top of the popup. The topic text you are currently viewing is highlighted in gray. Use the Up Arrow and Down Arrow to view the other topics, or click on the topic name.

2. Right-click on the topic name to display the insert options.