Publishing Profiles

Many organizations need the ability to control which outputs a particular type of document can be published to, who can publish it, when it can be published, and what other processes must be triggered before or after publishing.

Author-it now enables you to create your own customizable profiles based on any of the publishing formats specific to the actual deliverable rather than the output type.

For example, instead of publishing to HTML, you can now define profiles that publish to Sales Presentation, Intranet, Web Based Help, and so on. You define the profiles you need to meet your requirements and your deliverables - nobody elses.

Publishing Profiles define rules controlling such things as:

• Which outputs a book (or books based on specific templates) can be published to
• Which users can publish using that profile
• The release states content must be in for it to be included
• The media objects, and/or external files that are used to control formatting and layout

Who can use the profiles?

Once you have installed and upgraded to Author-it 5, your library will contain a new Publishing Profiles folder. This enables you to add security - through folder permissions and/or release states - to restrict which users can publish to a particular profile. You can also restrict which users can create, modify, or delete profiles.

By default, there are 11 Publishing Profiles - one for each output type. You will want to customize these profiles, or create your own profiles to meet your needs.

When you attempt to publish a Book, Author-it lists the relevant profiles available to you for that Book, rather than the output types.

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