Adding or Removing a Permission

Adding and removing permissions for a user or group is similar for both Folder Actions and Release States. You may need to add a Release State before you can add permissions for objects which use that State.

To Add or Remove Permissions:

1. Start the Author-it Administrator program and then:
   • To assign or revoke a Folder Action, choose Security > Folder Action Permissions... from the main menu. The Folder Action Permissions window appears.
   • To assign or revoke a Release State, choose Security > Release States from the main menu. The Release State Permissions window appears.
2. Select the user or group whose permissions you want to change.

   

   Existing permissions for that user or group are shown as ticks. For users, any blue ticks are inherited from a group to which the user belongs - so you'll have to either change the group's permissions, or remove the user from that group.

   

3. Add or remove permissions for each folder. You can always come back and add them later if you miss any (and you know the users will remind you if that happens).

   

   When you point to any checkbox and pause for a moment, its folder and permission combination is shown as a tooltip.

   • To add permissions, make sure the checkbox is ticked.
   • To remove permissions, make sure the checkbox is blank.

     Note:When you add or remove permissions, others may automatically be added or removed at the same time.

   • To add or remove selections to multiple folders or actions select the folder or action then right-click, and choose check row or column, uncheck row or column, or apply to subfolders.

     

4. Choose Apply or OK to save your changes.